UKIC / International Health, Safety & Security / Prep / Travel Policies

Travel Policies

Travel Advisory Policy

Per UK's international education travel policy, undergraduate students may only engage in educational travel in countries or regions under a U.S. Department of State Level 3 (Reconsider Travel) Travel Advisory upon successful completion of a mandatory review process, and with the approval of the Associate Provost for Internationalization in consultation with the college dean, or designee. Undergraduate students may not pursue educational travel in countries or regions under Level 4 (Do Not Travel) advisories.

Graduate and professional students, and GME residents, may only engage in educational travel in countries or regions under a U.S. Department of State Level 3 (Reconsider Travel) or Level 4 (Do Not Travel) advisory upon completion of the same process outlined above, and with the same approval.

Depending on the nature of a student or resident's intended program, the mandatory review process may entail the preparation of appeal documentation and/or an in-person meeting with the International Health, Safety & Security (IHSS) Committee.  

This policy applies to all students at the University, for all travel explicitly endorsed by UK, whether for credit or not. 

For more information on this policy and process, please contact Director of International Health, Safety & Security Jason Hope at jasonhope@uky.edu.  

Clery Act Policy

In certain circumstances, faculty or staff traveling abroad with students must be trained as Campus Security Authorities before departure, per UK Administrative Regulation 6:7. Campus Security Authorities are required to complete the Campus Security Authority training online, and to report certain crimes and situations of which they become aware to the UK office of Crisis Management and Preparedness
 
The following are those situations in which faculty or staff members must be trained as Campus Security Authorities:  

  • When faculty or staff are leading an Education Abroad program for academic credit, with graduate and/or undergraduate students. 
  • When faculty or staff are leading a group of non-credit student travelers (graduate and/or undergraduate). In this instance, "leading" is defined as having primary responsibility for selecting the destination, selecting/inviting the students, guiding the logistical arrangements, advising the students during the trip, and/or serving as the UK representative for those students during the off-campus experience. 
  • When faculty or staff are leading a single student abroad, whether graduate or undergraduate, and whether for credit or not. See above for the definition of "leading." 

Questions regarding Campus Security Authority training, or general questions related to the Clery Act should be directed to UK Crisis Management & Preparedness Captain Tom Matlock at thomas.matlock@uky.edu.  

Travel Reimbursement

UK Travel Services works with UK employees seeking reimbursement for international travel. More information on the reimbursement process can be accessed at this link.  

UK's full travel expense reimbursement policy can be found here