UKIC / International Health, Safety & Security / Prep / Travel Policies

Travel Policies

Travel Warning Policy

Per UK Administrative Regulation 4:9, students are not permitted to engage in educational travel in countries under a U.S. Department of State Travel Warning without completion of a mandatory review process, and the approval of the Associate Provost for Internationalization in consultation with the college dean, or designee. 

Depending on the nature of a student's intended program, the mandatory review process may entail the preparation of appeal documentation and/or an in-person meeting with the International Health, Safety & Security (IHSS) Committee.  

This policy applies to all students at the University, for all travel explicitly endorsed by UK, whether for credit or not. 

For more information on this policy and process, please contact Director of International Health, Safety & Security Jason Hope at  

Clery Act Policy

In certain circumstances, faculty or staff traveling abroad with students must be trained as Campus Security Authorities before departure, per UK Administrative Regulation 6:7. Campus Security Authorities are required to complete the Campus Security Authority training online, and to report certain crimes and situations of which they become aware to the UK office of Crisis Management and Preparedness
The following are those situations in which faculty or staff members must be trained as Campus Security Authorities:  

  • When faculty or staff are leading an Education Abroad program for academic credit, with graduate and/or undergraduate students. 
  • When faculty or staff are leading a group of non-credit student travelers (graduate and/or undergraduate). In this instance, "leading" is defined as having primary responsibility for selecting the destination, selecting/inviting the students, guiding the logistical arrangements, advising the students during the trip, and/or serving as the UK representative for those students during the off-campus experience. 
  • When faculty or staff are leading a single student abroad, whether graduate or undergraduate, and whether for credit or not. See above for the definition of "leading." 

Questions regarding Campus Security Authority training, or general questions related to the Clery Act should be directed to UK Crisis Management & Preparedness Captain Tom Matlock at  

Travel Reimbursement

UK Travel Services works with UK employees seeking reimbursement for international travel. More information on the reimbursement process can be accessed at this link.  

UK's full travel expense reimbursement policy can be found here