Determine that the candidate has sufficient English skills (including verbal communication) to undertake your program objectives. This is a regulatory requirement found in 22 CFR 62.10(a)(2). Also, departments should verify that candidate meets the minimum educational requirements: Master’s Degree or a Bachelor’s with extensive experience (at least 10 years) in the relevant field.
As of January 5, 2015 the U.S. Department of State regulations require that faculty provide proof that an objective measurement was used to determine English language proficiency.
Departments must allow a total of approximately 60 days for completing all steps for a J-1 exchange visitor. Therefore, departments must consider the following factors in deciding a reasonable start date:
- An employee’s personal or work related travel itineraries (employees should inform departments as soon as possible)
- Expiration of current visa status, gaps in current work authorization including an employee changing to J-1 status or “transferring” a current J-1 visa status.
- Potential delays due to administrative processing by the U.S. Embassies in adjudicating the visa
- Hiring or selection dates which will not allow enough time for visa appointments for interviews
- Pre-filing preparation and processing required for ISSS (typically 2-3 weeks)
Many of above factors are out of the control of ISSS. Therefore, departments must allow ample time to complete the J-1 visa process given all possible factors. ISSS is unable to process incomplete requests.
To comply with university policy, departments should also inform their candidates that obtaining J-1 status on their behalf does not obligate the university to sponsor the employee for H-1B. Such sponsorship is left to the discretion of hiring officials.
ISSS will prepare the DS-2019 and the department will be notified when the packet is ready to be picked up for mailing. Prior to issuing the DS-2019 ISSS will verify that funding meets the minimum requirements.
- J-1 Exchange Visitor only is $1,834/month or $22,000/year
- J-2 Spouse is an additional $567/month or $6,800/year
- J-2 Child (per Child) is an additional $392/month or $4,700/year
Note: J-1 Exchange Visitors in the Student Non-Degree category must receive a minimum of 51% of their funding from a source other than personal funds (i.e. funding from universities or governments).
Initial requests for all J-1 Exchange Visitor categories except Student Intern are submitted through iCAT. Please find the instructions here.
Note: J-1 Student Intern category requests along with J-1 extension requests will continue to be submitted via paper requests. Please contact Marc Invergo for instructions and documentation to be completed by the department for this category