Create or Renew Agreements
STEP 1: Agreement Guidelines
In general, please keep in mind the following criteria when building and negotiating your agreement. To evaluate the potential benefit for UK and the partner institution, the UK International Center will consider:
- Congruence with the academic, research, service priorities, and plans of the University of Kentucky as well as the Department and College proposing the agreement
- Congruence with the University of Kentucky’s mission
- Anticipated benefits to students, faculty members, the University of Kentucky, and university stakeholders
- Evidence of institutional quality including, for example, reputation, international ranking, and accreditation status
- Cost, feasibility, and sustainability of proposed activities
- Possible risks to students, faculty members, the University of Kentucky, and university stakeholders (including, but not limited to, legal and financial risks, threats to safety and security, reputation, etc.).
STEP 2: Notification & Information Forms
Decide which type of agreement best suits your purposes (e.g., MOU, Student Exchange, etc.). If you are not sure, consult with the Manager of International Agreements.
- For non-clinical agreements, submit a Notification and Preliminary Approval to Negotiate International Agreements for UK form to your department chairperson for approval. After completing this form, submit it via the button at the bottom of the .pdf to email@example.com.
- For clinical agreements, submit a Notification of Affiliation Conversations and Preliminary Approval to Negotiate International Clinical Agreements form via the button at the bottom of the .pdf to UK Clinical Legal Counsel. This form is described in detail on the Clinical Agreements page.
After sending the form in Step 1, you may begin to consult with the coordinator at the University of Kentucky and the partner university to draft the initial agreement. During the drafting phase, please utilize the appropriate template (provided in the links above). The templates have been approved by UK Office of Legal Counsel and use of them will streamline the approval process.
You should consult with all stakeholders while developing the draft agreement.
STEP 3: Submitting the Initial Draft
Partnerships include collaboration with universities, foreign governments, NGOs, and U.S. government agencies. There are four primary kinds of agreements handled by UKIC. Each of the links below contains a link to a template that you should use to draft your agreement:
Submit a completed draft of the agreement to the University of Kentucky coordinator you are in contact with from Step 1 using the agreement assessment criteria as well as the appropriate template (immediately above). The coordinator will consult with UK Legal Counsel and let you know of any revisions UK Legal Counsel requires. Where necessary, UK Legal Counsel’s approval is documented by a date stamp. At this point, you may need to consult with the international partner for their review and approval. Should it be necessary to present the approved agreement in an additional language, you should work with the Manager of International Agreements on the translated version.
STEP 4: Signature Process
- Once an agreement is approved by UK Legal Counsel and the appropriate notification form from Step 1, above, has been completed, the agreement is ready for signature. The Manager of International Agreements circulates the agreement to collect signatures of the designated institutional representatives for the University of Kentucky and the partner institution. The dean(s) of the relevant program(s) as well as the Associate Provost for Internationalization must approve and sign all agreements. No-one else can substitute for the Associate Provost for Internationalization.
- After all relevant signatures are collected, the appropriate number of agreements are held at both the University of Kentucky and the partner institution. The agreement is now fully executed and is active after the date of the last signature. At this point, the agreement is entered into the University of Kentucky’s Agreement Database.