UKIC / Education Abroad & Exchanges / Faculty Forms

Faculty Forms

New Program Proposal

Faculty and staff members organizing a new education abroad program for UK students (or a repeating program which 1) will be in a new country or 2) has not run in the past two years) should submit the UK EA New Program Proposal linked above. It is suggested that proposals be submitted 9-12 months prior to program departure to maximize the window of recruitment. The information from this proposal will be used to build the application page on our website, and serves as a mechanism for securing departmental and college approval in compliance with Administrative Regulation 4:9 and University Senate requirements.

Recurring Program Proposal

Faculty and staff members organizing faculty-directed programs which have run within the past two years and which will be taking place in the same country as in previous iterations, may complete the Recurring Program Proposal hyperlinked above.  It is suggested that proposals be submitted 9-12 months prior to program departure to maximize the window of recruitment. The information from this proposal will be used to build the application page on our website, and serves as a mechanism for securing departmental and college approval in compliance with Administrative Regulation 4:9 and University Senate requirements.

Site Visit Report

UK EA maintains a grant fund to support faculty members who are already abroad to cover the additional expenses (housing, meals, etc.) associated with visiting one of our established programs. Grant recipients are asked to provide feedback by completing the Site Visit Report linked above. UK EA staff reviews the information in these reports to continually assess and improve programming. 

Program Development Grant Proposal

UK EA maintains a fund to support faculty international travel for the purposes of establishing a new UK faculty-directed education abroad program. Grants may be awarded for either a course that embeds an international travel into a fall or spring semester course at UK or for a program to be offered during the summer or winter term.

Health & Safety Review Part 1

Faculty members directing an education abroad program without the aid of one of UK EA’s affiliated partners will need to complete the Health and Safety Review hyperlinked above. Part 1 of this form should be completed in tandem with the program’s budget, and is required in order to open the program’s application page. 

Health & Safety Review Part 2

Faculty members directing an education abroad program without the aid of one of UK EA’s affiliated partners will need to complete the Health and Safety Review hyperlinked above. Part 2 of this form should be completed in tandem with the program director health & safety orientation, and is required prior to the program start date. 

Program Director Responsibilities

This document outlines the major job responsibilities of any UK faculty or staff member serving in the capacity of a Program Director or Assistant Program Director on a ‘customized’ UK Faculty-Directed Program. The Appendix lists additional or alternative responsibilities that impact ‘non-customized’ program directors.

Program Director Handbook 2018-2019

This document outlines the process of developing a faculty-directed program from start to finish, and is intended to give faculty members the tools needed to successfully run their program at every stage of the journey.

Curriculum Committee Approval

The University Senate requires that all UK courses taught as part of a credit-bearing, faculty-directed education abroad program obtain college-level Curriculum Committee approval each time the course is taught abroad. This requirement applies to all courses, even those that have already been approved by the University Senate to be taught domestically.

To learn more, visit the Faculty & Staff section.