UKIC / Education Abroad & Exchanges / Faculty Forms

Faculty Forms

New Program Proposal

Faculty and staff members organizing a new education abroad program for UK students (or a repeating program which 1) will be in a new country or 2) has not run in the past two years) should submit the UK EA New Program Proposal linked above. It is suggested that proposals be submitted 9-12 months prior to program departure to maximize the window of recruitment. The information from this proposal will be used to build the application page on our website, and serves as a mechanism for securing departmental and college approval in compliance with Administrative Regulation 4:9 and University Senate requirements.

Recurring Program Proposal

Faculty and staff members organizing faculty-directed programs which have run within the past two years and which will be taking place in the same country as in previous iterations, may complete the Recurring Program Proposal hyperlinked above.  It is suggested that proposals be submitted 9-12 months prior to program departure to maximize the window of recruitment. The information from this proposal will be used to build the application page on our website, and serves as a mechanism for securing departmental and college approval in compliance with Administrative Regulation 4:9 and University Senate requirements.

Curriculum Committee Approval

The University Senate requires that all UK courses taught as part of a credit-bearing, faculty-directed education abroad program obtain college-level Curriculum Committee approval each time the course is taught abroad. This requirement applies to all courses, even those that have already been approved by the University Senate to be taught domestically.

Health & Safety Review

Faculty members directing an education abroad program without the aid of one of UK EA’s affiliated partners will need to complete the Health and Safety Review hyperlinked above. The first page of the form should be completed in tandem with the program’s budget, and is required in order to open the program’s application page. The second page can be completed at any point prior to program departure.

Site Visit Report

UK EA maintains a grant fund to support faculty members who are already abroad to cover the additional expenses (housing, meals, etc.) associated with visiting one of our established programs. Grant recipients are asked to provide feedback by completing a the Site Visit Report linked above. UK EA staff reviews the information in these reports as part of our mission to continually assess and improve programming. Unless permitted, feedback will not be shared directly with the host partner or on-site staff.

Program Development Grant Proposal

UK EA maintains a fund to support faculty international travel for the purposes of establishing a new UK faculty-directed education abroad program. Grants may be awarded for either a course that embeds an international travel into a fall or spring semester course at UK or for a program to be offered during the summer or winter term.

To learn more, visit the Faculty & Staff section.