Withdrawal Policies

Log in to your UK EA application (ea.uky.edu) and select the 'Withdraw' button next to the program name on your Applicant Home Page. 

To officially withdraw, you must complete the Withdrawal Form.

Should you not be in good standing and have an academic, conduct or financial hold on your student account or jeopardize the facilitation of the program or safety of its participants due to your continued conduct/behavior before or during a program, UK EA Leadership and the program’s coordinators (i.e. Faculty-Directed program directors or host institution officials) may administratively withdraw you from participation. If withdrawn, you are officially no longer part of the program and are subject to financial obligations.

For Faculty-Directed Embedded programs, students who are academically removed from the academic course are also considered administratively withdrawn. 

Administrative withdrawals will not be eligible for any refund appeal. 

For Faculty-Directed programs, most costs have been paid by UK EA in advance to secure program logistics, therefore refunds may not be available.  

Once you have been accepted on the program AND the confirmation date has passed, you are financially responsible for all the program costs listed on the cost page. The date/time of your withdrawal request will determine if any refund is provided by UK EA.

Any of the costs that can be returned to UK EA and not jeopardize the program’s viability will be removed from your final program balance due or refunded to your UK student account (if the program cost has been posted to your UK student account). Please note that not all funds paid can be recovered. UK EA will advocate on your behalf to recover what is possible depending on the timing of your withdrawal.

Please note that the application fee, and first payment once billed are non-refundable.

IN ADDITION TO the financial obligations listed in the Faculty-Directed Programs section listed above, tuition for the on-campus course will follow the UK Course Deadlines and Refund Schedules.  

For Embedded Faculty-Directed programs dropping the on-campus course does not constitute an official withdrawal from the program. If you wish to withdraw from the program, you must request an official withdrawal from UK EA and drop the academic course.

If you are participating in any program other than a Faculty-Directed program, you will need to connect with your specific program to learn more about their withdrawal process and refund policy. Your UK EA application fee once billed, is non-refundable. EAP 599 tuition is refunded based on UK Course Deadlines and Refund Schedules.   

Unforeseen faculty limitations or schedule conflicts that arise on faculty-directed programs may lead to program cancellation. You will be informed via email and advised on alternatives. 

Each Faculty-Directed program requires a minimum number of students to participate. Programs that do not recruit enough participants will be canceled. You will be informed via email and advised on alternatives. 

If you applied for a program and placed on a waitlist, your application may be cancelled if a spot is not available. Your UK EA advisor will communicate options with you throughout this process.  

Force Majure is a fancy way of saying a major force outside your control and unforeseen. UK EA defines these to include, but are not limited to political unrest, natural disasters, pandemics, or elevated travel warnings provided by the U.S. State’s Department suddenly making it unsafe to travel in that location. This decision will be made in conjunction with UK EA Leadership, on-site partners, program directors, and other UK health and safety administrators.