Education Abroad Appeals Procedure

The Education Abroad Application Fee is non-refundable, even if a student is not accepted into their program. The Application Fee is charged to student accounts at the end of the month in which an application was started, and cannot be appealed. 

The UK Education Abroad Administrative Fee is non-refundable once the student’s education abroad program begins. For undergraduate students, the administrative fee billed in conjunction with EAP 599. For graduate, post-graduate and healthcare rotation students, the fee is billed separately prior to the start of their program abroad. 

• EAP 599 enrollment is a requirement for all undergraduate participants of UK Education Abroad programs. 
• Graduate and post-graduate students are not required to enroll, but are default enrolled and may choose to opt out of EAP 599. 

Tuition and withdrawals for EAP 599 follow the University of Kentucky's rules regarding tuition and charges as set by the University Registrar. You can find additional information on the Office of the University Registrar page. 

The Embedded Program Charge applies only to fall and spring faculty-directed programs with an embedded semester component. The Embedded Program Charge is non-refundable once the course associated with a student’s fall or spring embedded education abroad program begins. The Embedded Program Charge is most often billed at the start of the term in which the fall or spring embedded course takes place. 

Faculty-Directed Billable Program Costs vary by program and can be found on each ‘Cost’ tab from the program's public brochure page. Each Faculty-Directed program has a unique calendar of cancellation/withdrawal penalties, but the following is true of most programs:

• Students who withdraw prior to the program’s student decision date will not have to pay any portion of the Faculty-Directed Billable Program Costs. 
• Students who withdraw on/after the student decision date will be financially liable for any non-recoverable expenses made on their behalf.
  • Non-recoverable expenses include anything that the UK Education Abroad office, the Program Director(s), or an affiliated partner organization has paid or accounted for on behalf of a participant which is unable to be recovered/refunded on behalf of the participant. 
  • In some cases, this may include the full cost of the program and no refund of any fees will be given. 

For Travel Medical Insurance purchased via UK Education Abroad, participants who withdraw from their program abroad prior to the first day of the UK academic term will be refunded the full cost, or the charge will be cancelled. For students who withdraw during their program abroad, UK EA will cancel future TMI coverage and issue a refund for the remaining coverage; however, students will be responsible for payment of insurance coverage while they were active on the program. If a Travel Medical Insurance waiver is produced prior to the beginning of the education abroad program, UKEA TMI charges will be cancelled. After the beginning of a program abroad, UKEA Travel Medical Insurance cannot be waived; however, there is a potential for refund if a student withdraws from a program.

You, the student, has a physical, mental, emotional, etc. emergency and requires documentation from an attending physician on official letterhead. 

Family medical emergencies such as major emergency surgery, long-term illness, or end-of-life care need documentation from attending physician or official paperwork showing care or death. An immediate family member is defined as parents, guardians, siblings, children, registered domestic partners or those living in the same household. Grandparents, unless with legal guardian status, are not included in this definition.

When active duty or reservists are called up for service, or their dependents need to complete a military-related move. Documentation needed must include official military orders. 

Financial emergencies include loss of employment in the immediate family, bankruptcy, change to living situation (divorce/separation/eviction). This does NOT include misunderstanding the cost of the program or not getting scholarships. Documentation needs to come from official sources such as an attorney, bank, or other financial institution.